US6751301B1 - Administration tool for supporting information technology (IT) system migrations - Google Patents
Administration tool for supporting information technology (IT) system migrations Download PDFInfo
- Publication number
- US6751301B1 US6751301B1 US10/039,775 US3977501A US6751301B1 US 6751301 B1 US6751301 B1 US 6751301B1 US 3977501 A US3977501 A US 3977501A US 6751301 B1 US6751301 B1 US 6751301B1
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- US
- United States
- Prior art keywords
- voice mail
- administration
- mail system
- users
- data
- Prior art date
- Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
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- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04M—TELEPHONIC COMMUNICATION
- H04M3/00—Automatic or semi-automatic exchanges
- H04M3/42—Systems providing special services or facilities to subscribers
- H04M3/50—Centralised arrangements for answering calls; Centralised arrangements for recording messages for absent or busy subscribers ; Centralised arrangements for recording messages
- H04M3/53—Centralised arrangements for recording incoming messages, i.e. mailbox systems
- H04M3/533—Voice mail systems
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04M—TELEPHONIC COMMUNICATION
- H04M3/00—Automatic or semi-automatic exchanges
- H04M3/42—Systems providing special services or facilities to subscribers
- H04M3/50—Centralised arrangements for answering calls; Centralised arrangements for recording messages for absent or busy subscribers ; Centralised arrangements for recording messages
- H04M3/53—Centralised arrangements for recording incoming messages, i.e. mailbox systems
- H04M3/533—Voice mail systems
- H04M3/53325—Interconnection arrangements between voice mail systems
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04M—TELEPHONIC COMMUNICATION
- H04M3/00—Automatic or semi-automatic exchanges
- H04M3/42—Systems providing special services or facilities to subscribers
- H04M3/50—Centralised arrangements for answering calls; Centralised arrangements for recording messages for absent or busy subscribers ; Centralised arrangements for recording messages
- H04M3/53—Centralised arrangements for recording incoming messages, i.e. mailbox systems
- H04M3/533—Voice mail systems
- H04M3/53366—Message disposing or creating aspects
- H04M3/53383—Message registering commands or announcements; Greetings
Definitions
- This invention relates generally to information technology (IT) and, more particularly, to administration of IT systems and applications.
- IT systems such as voice mail system
- voice mail system Require individual administration items, or data, for their users and also allow the users to personalize some of these administration items.
- a user typically personalizes the name they want to use and/or their greeting message by selectively recording these administration items.
- a system administrator may initially set up a user's account and record the user's name and set a default (voice mail system defined) greeting).
- a computer-based administration tool migrates user data from a first IT system to a second IT system.
- the administration tool stores administration data for a plurality of users registered on the first IT system; and then sends the stored administration data to the second IT system.
- an administration tool migrates user's names and greetings from a first voice mail system to a second voice mail system.
- the administration tool accesses the first voice mail system for recording, or storing, each of a plurality of users names and greetings. The administration tool then sends them to the second voice mail system for use therein.
- FIG. 1 shows an illustrative block diagram of a system in accordance with the principles of the invention
- FIG. 2 shows an illustrative flow chart in accordance with the principles of the invention
- FIG. 3 shows an illustrative call flow
- FIG. 4 and 5 show illustrative block diagrams of another system in accordance with the principles of the invention.
- FIGS. 6 and 7 show illustrative flow charts for use in the system of FIGS. 4 and 5;
- FIG. 8 shows another illustrative block diagram of an administration tool in accordance with the principles of the invention.
- FIG. 1 A system in accordance with the principle of the invention is shown in FIG. 1 .
- the elements shown in FIG. 1 are well known and will not be described in detail.
- a voice mail system comprises stored-program-control processor(s), storage elements such as memory and hard disk drives, and appropriate interface card(s). Familiarity with voice mail system technology is assumed (e.g., concepts such as playing-out a message will not be described herein).
- a voice mail system refers either to a computer platform running a voice mail application coupled to a switching element (e.g., a private branch exchange (PBX)) or, equivalently, to a switching element (e.g., PBX) with an integrated voice mail application.
- path 1 is a bi-directional path representative of any one of a number of mechanisms for coupling equipment, or applications, together, e.g., a direct, hard-wired connection; a wireless connection; a switched-access connection, e.g., dial-up through the public switched network (PSTN) or a PBX; a data connection, e.g., via an intra-net or internet; etc.
- PSTN public switched network
- PBX public switched network
- inventive concept is implemented using conventional programming techniques (including voice processing, recording, generation of dual-tone multi-frequency (DTMF) tones, etc.), which as such, will not be described herein.
- computer program product represents any mechanism for storing a computer program, e.g., a floppy diskette; a CD-ROM; a file, or files, in compressed and/or uncompressed from, representing the computer program; etc.
- machine refers to any stored-program-control processor-based equipment.
- a computer-based administration tool migrates user data from a first IT system, as represented by voice mail system 10 of FIG. 1, to a second IT system, as represented by voice mail system 90 of FIG. 1 .
- the administration tool 50 retrieves administration data for a plurality of users registered on voice mail system 10 ; and then sends the retrieved administration data to voice mail system 90 .
- administration tool 50 is a computer program, or application, that runs on voice mail system 90 and the administration data is illustratively a name and greeting.
- step 205 a list (not shown) of the mailbox numbers (or extensions) of the plurality of users currently registered on voice mail system 10 is accessed on voice mail system 90 .
- each user is associated with at least one mailbox number.
- a mailbox number is selected from the list (e.g., the process begins with the first mailbox number on the list).
- administration tool 50 accesses the selected mailbox number on voice mail system 10 , via path 1 , (e.g., makes a call from voice mail system 90 to the mailbox number (for switched-access, this may require first dialing a predetermined telephone number for accessing voice mail system 10 )) and monitors and records the associated greeting and the associated name played out by voice mail system 10 in step 220 to form the recorded greeting and the recorded name.
- path 1 e.g., makes a call from voice mail system 90 to the mailbox number (for switched-access, this may require first dialing a predetermined telephone number for accessing voice mail system 10 )
- monitors and records the associated greeting and the associated name played out by voice mail system 10 in step 220 to form the recorded greeting and the recorded name e.g., makes a call from voice mail system 90 to the mailbox number (for switched-access, this may require first dialing a predetermined telephone number for accessing voice mail system 10 )
- voice mail system 10 operates as follows. In particular, upon receiving a call to access and leave a message to the selected mailbox number, voice mail system 10 plays-out the associated greeting along with a “beep” tone and then waits to record a message for the selected mailbox. As such, initially, the recorded, or stored, greeting formed by administration tool 50 also includes this “beep” tone. At this point, administration tool 50 provides a predefined escape sequence for voice mail system 10 (e.g., DTMF tones representing a * and # followed by the DTMF digits representing the selected mailbox number) to voice mail system 10 to cancel the message deposit and enter the equivalent of a user administration mode.
- voice mail system 10 e.g., DTMF tones representing a * and # followed by the DTMF digits representing the selected mailbox number
- voice mail system 10 plays-out the user name associated with the mailbox and plays an associated prompt such as “Please enter your Password” both of which are recorded by administration tool 50 as part of the recorded, or stored, name.
- voice mail systems may operate differently, i.e., have different “call flows,” then described above and the methods of accessing the name and greeting need to be suitably adjusted. All voice mail systems have documented call flows, which detail user interaction, e.g., press “4” for greetings, then press “1” to record name, etc.)
- administration tool 50 further processes the recorded greeting and recorded name in step 225 to remove this extraneous information.
- administration tool 50 removes both the associated “beep” tone from the recorded greeting, and the associated prompt “Please enter your Password” from the recorded name.
- step 225 was shown for completeness. Extraneous information, if any, is typically known a priori since the call flow or user interaction with a voice mail system is predefined as noted in the above example for voice mail system 10 . It may be the case that additional processing of the recorded greeting and/or recorded name is not necessary.
- administration tool 50 then sends the recorded name and recorded greeting to voice mail system 90 for use therein in steps 230 and 235 .
- administration tool 50 follows the predefined call flows for voice mail system 90 .
- An illustrative portion of such call flows is shown in FIG. 3 . For example, for recording a name a DTMF digit of 4 followed by a DTMF digit of 1 is used, etc. It is assumed that the requisite permissions, or password information is known a priori for voice mail system 90 .
- administration tool 50 can directly modify the associated data base of voice mail system 90 , or perform library-type calls to voice mail system 90 by passing the mailbox number, name and greeting as parameters.
- administration tool 50 checks if the end of the list has been reached (e.g., has an end-of-file (EOF)) delimiter been detected). If the end of the list has not been detected, then administration tool 50 repeats steps 210 through 235 for the next mailbox number on the list. On the other hand, if the end of the list has been detected, the retrieval of the administration data for the plurality of the users ends.
- EEF end-of-file
- administration tool 50 automatically migrates user administration data from voice mail system 10 to another voice mail system 90 .
- FIGS. 4 and 5 Another illustration of an automatic migration system is shown in FIGS. 4 and 5. Like numbers indicate like elements and are not described further. Other than the inventive concept, the elements shown in FIGS. 4 and 5 are well known and will not be described in detail.
- Path 2 of FIG. 5 is similar to path 1 of FIGS. 1 and 4.
- administration tool 50 comprises a computer platform (described below) that is separate from voice mail system 10 and voice mail system 90 .
- FIG. 4 illustrates administration tool 50 retrieving the administration data for a plurality of users from voice mail system 10 , via path 1
- FIG. 5 illustrates administration tool 50 sending this administration data to voice mail system 90 , via path 2 .
- FIGS. 6 and 7, show illustrative flowcharts for use by administration tool 50 of FIGS. 4 and 5 in performing the system migration.
- FIG. 6 a method is shown for automatically retrieving the administration data for the plurality of users. This method is similar to steps 205 through 225 of FIG. 2 except that automatic tool 50 first retrieves all of the administration data for the plurality of users before migrating the administration data to voice mail system 90 . Once the administration data for the plurality of users is retrieved, administration tool 50 then sends the retrieved administration data to voice mail system 90 via steps 610 , 615 and 620 as illustrated in FIG.
- the flow charts described herein can be suitably modified to include exception, or error, reporting.
- administration tool 50 selects a mailbox number to which voice mail system 10 does not respond, this can be entered into an error file and administration tool 50 then moves onto the next mailbox number. Subsequently, such an error file can then be used to either correct errors, e.g., in the original list of mailbox numbers, and retry the process on a reduced list of mailbox numbers, or perform a manual administration of the associated user's account on voice mail system 90 .
- Administration tool 50 comprises an application 60 (which executes, e.g., the flow charts illustrated in FIGS. 6 and 7) residing on a computer platform 55 , which comprises a storage medium 57 (e.g., hard disk or memory for use by application 60 ).
- Computer platform 55 is a stored-program-control based processor architecture and includes (the following is not shown in FIG. 8) a processor, communications interface(s) for coupling to, e.g., paths 1 and 2 , and for performing voice processing technology such as, but not limited to, voice detection, DTMF generation, voice recording, and voice editing.
- the inventive concept simplifies and automates the migration of user-specific administration items from one IT system to another IT system. Indeed, this process provides a more friendly migration than a “slash” cut since it preserves the user's recorded name and greeting from the first IT system. As a result, any inconvenience and associated migration costs in changing IT systems can be reduced.
- the association of mailboxes to users on the first IT system may be different than the associations on the second IT system.
- the above-mentioned mail box list is suitably modified to enable a translation from a mailbox number used on the first IT system to the correct mailbox number on the second IT system.
Abstract
Description
Claims (13)
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US10/039,775 US6751301B1 (en) | 2001-10-19 | 2001-10-19 | Administration tool for supporting information technology (IT) system migrations |
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US10/039,775 US6751301B1 (en) | 2001-10-19 | 2001-10-19 | Administration tool for supporting information technology (IT) system migrations |
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Cited By (1)
Publication number | Priority date | Publication date | Assignee | Title |
---|---|---|---|---|
US20090187632A1 (en) * | 2008-01-22 | 2009-07-23 | Microsoft Corporation | Mail Object Migration |
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US4933967A (en) * | 1989-06-01 | 1990-06-12 | At&T Company | Automatically-effected move of a subscriber between electronic message service systems in a network |
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US4790003A (en) * | 1987-04-27 | 1988-12-06 | American Telephone And Telegraph Company, At&T Information Systems | Message service system network |
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Cited By (4)
Publication number | Priority date | Publication date | Assignee | Title |
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